We will only contact you with HRB and health-research related information.
We do not capture any personally identifiable information, other than your email.
We do not share or pass on your information to anyone.
You can amend or withdraw your consent at any time.
(Grant holders, host institutions, information systems users, etc.)
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We are the Health Research Board (‘HRB’), a statutory body which acts under the auspices of the Department of Health, with an address at Grattan House, 67-72 Lower Mount Street, Dublin 2, D02 H638.
We are the lead agency responsible for facilitating, supporting and funding health research in Ireland. Our other role is to assist the Department of Health in its planning for certain health care services.
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
We use certain expressions throughout this document such as Personal data. This means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Special categories of Personal Data and Sensitive personal data means information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
For the purpose of the Data Protection Acts 1988 and 2003 (as amended) (the ‘DPA’) and from 25 May 2018, the General Data Protection Regulation (the ‘GDPR’), the data controller is the HRB.
You may give us information by:
We collect the information in order to comply with our statutory function as set out under S.I. No. 279/1986 and to operate our organisation, to distribute research grants, to improve our website, to recruit staff, to engage Peer Reviewers and contracted researchers. We will use this information:
In order to fulfil our statutory functions, when you use healthcare services and facilities in Ireland provided by the Health Service Executive and a number of independent healthcare service providers, for the treatment and provision of services in respect of drug and alcohol addiction, intellectual and physical disability and mental health, we obtain the following categories of personal data from others:
Your research body/institution may provide us with your contact details and CV as part of a research grant application or as part of the grant monitoring and evaluation processes for successful grants.
We obtain this information from the Health Service Executive and other independent healthcare service providers from whom you are receiving treatment or services.
We obtain this information from you and your research body/institution as part of a research grant application submitted to us, or as part of progress reports, evaluation reports or other documents associated with the monitoring of your grant e.g. personnel information form.
If you are a peer reviewer, we obtain information about your area of expertise and contact details via openly accessible data sources via the internet.
In order for us to fulfil our statutory function, we may share your personal data with selected third parties including:
We may also share your information with selected third parties including:
The time periods for which we retain your information depends on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted. For further information please see our Data Retention Policy on our website.
The following categories of data are not transferred outside of the EU: Health Information Systems data, HRB Human Resources data.
In the context of research funding applications submitted to the HRB, your personal data may be shared by the HRB with third parties outside of the EU, e.g. for the purposes of international peer review in line with our statutory function. The Lead Applicant in funding applications will be asked to confirm that they are aware of this possibility at the time of application submission.
In the context of research funding applications submitted by applicants to funding agencies outside of Ireland, such as the National Institutes of Health in the United States, in order for researchers based in Ireland to access HRB funding/co-funding. In such cases it may be necessary for HRB to share data such as the applicants name, institution, project title, funding requested with the NIH in order to confirm HRB support for the application.
You have the following rights:
The right to access the information we hold about you.
The right to require us to rectify any inaccurate information about you without undue delay.
The right to have us erase any information we hold about you in circumstances such as where it is no longer necessary for us to hold the information for your use of our services or if you have withdrawn your consent to the processing.
The right to object to us processing information about you such as processing for profiling or direct marketing.
The right to ask us to provide your information to you in a portable format or, where technically feasible, for us to port that information to another provider provided it does not result in a disclosure of information relating to other people.
The right to request a restriction of the processing of your information.
Where our processing of your information is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.
You may exercise any of the above rights by emailing dpo@hrb.ie or writing to
DPO
Health Research Board,
Grattan House,
67-72 Lower Mount Street,
Dublin 2.
You may lodge a complaint with your local supervisory authority with respect to our processing of your information. In Ireland, the local Supervisory Authority is the Office of the Data Protection Commissioner with an address at
DATA PROTECTION COMMISSION
21 FITZWILLIAM SQUARE SOUTH
DUBLIN 2
D02 RD28
IRELAND
This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on the date appearing on the cover hereof.
For details of cookies we use and how they are used, see our Cookie Notice
You can contact us by:
Phone: 01 2345000
Website: www.hrb.ie
Email: dpo@hrb.ie
Post:
DPO
Health Research Board,
Grattan House,
67-72 Lower Mount Street,
Dublin 2.