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Co-Funding partner approval

HRB Co-Funding Partner Approval Policy for use with the MRCG/ HRB Joint Funding Scheme

Background

In the MRCG/HRB Joint Funding scheme, MRCG charities and the HRB jointly select and fund research projects carried out in a research performing organisation, which is a HRB Host Institution. The Co-Funding Partner Approval Policy reflects this relationship between the partners.

Policy

This policy applies specifically to the Medical Research Charities Group/ Health Research Board ('MRCG/ HRB') Joint Funding Scheme.  

In order to be considered an eligible organisation for the purpose of co-funding with the HRB under the MRCG/ HRB Scheme an organisation must:

  • Provide evidence of legal status/constitution
  • Provide evidence of financial standing  (see eligibility below)
  • Agree to enter into a multi-party agreement between the HRB, the MRCG partner and approved Host Institution* (see Note below) such that the funding will go directly to the Host Institution and reporting and award management will be performed by the HRB. The HRB Terms and Conditions will govern the award in its entirety. 

The HRB reserves the right to use this multi-party agreement for the MRCG/ HRB Joint Funding Scheme in its entirety.

Checking Eligibility

The HRB may request the following information from organisations to enable us to assess their eligibility to act as a Co-Funding Partner with the HRB under this Scheme:

1. An application by an individual or group of individuals requires:

  • Evidence of registration with Charities Regulatory Authority;
  • Up-to-date full set of recent financial statements (to include income, expenditure and balance sheet) signed and dated by the organisation’s Finance Officer. This should be accompanied by a certificate confirming there have been no amendments to the statement and attesting to the accuracy of the financial statements set out in the audit report; and 
  • Copy of the constitution for the charity.

2. An application by a limited entity requires:

  • A copy of the Memorandum and Articles of Association and Certificate of Incorporation of the Company;
  • Audited accounts for previous three years; or a proposed guarantor or parent company guarantor where audited accounts cannot be furnished; and
  • Evidence of registration with Charities Regulatory Authority.

3. A valid tax clearance certificate issued by the Revenue Commissioners in Ireland.

4.Name and contact details (including e-mail address) of the individual at the organisation to whom enquiries can be addressed.

Implementation

Organisations will be invited to apply for approval as Co-Funding Partners as appropriate in accordance with this policy.

Once approval has been granted, it will last for a minimum period of five years and then continue unless a point is reached where the organisation has had no co-funding arrangement with the HRB during the previous five years.

The HRB reserves the right to review any approval granted and to review this policy at any time.

The charity will nominate a contact point for the HRB regarding all joint awards.

The HRB will request approval from the charity before any changes are made to the contract governing an award (“letter of variation” issued). The charity will respond to any such request as quickly as possible to avoid delays for the research group and the host institution. If no reply has been received from the nominated person by the HRB within a period of two weeks, the HRB will assume that no objection has been made.

The governance of any intellectual property arising from an award under this scheme will be split in accordance with the funding contributions of the co-funding partner. The proportion funded by the HRB will be governed by the National IP protocol. The proportion funded by the charity will be governed by the Template Research Agreement developed by the MRCG.

All Co-Funding Partners wishing to participate in new calls under the MRCG/HRB Joint Funding Scheme should complete the 'Co-Funding Partner Application Form' as set out below and return the completed form to Hostinstitutions(at)hrb.ie

Following submission of the HRB Host Institution Application Form, staff at the HRB will assess if the organisation meets the criteria set out in the Policy. If an application is unsuccessful, HRB will provide feedback and an opportunity to re-apply will be available.

* Note: Funding outside of Ireland may be allowable where there is no established research capacity in Ireland (e.g. for the case of rare diseases)

  • For international RPOs that are public or private universities a warrant should be given at application stage that they can comply with HRB terms and conditions. The contract must be enforceable in Ireland and reflect Irish law.
  • For international RPOs that are not public or private universities, the RPO will agree that as part of the acceptance documentation if successful they will have to provide information as per the HI application form. 

Download Co-Funding Partner Application Form & full HRB Policy

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