1. All researchers are required to deposit their publications resulting in whole or in part from HRB-funded research in an open access repository and these publications should be made publicly discoverable, accessible and re-usable as soon as possible.
- Authors must deposit post-prints (or publisher’s version if permitted) plus metadata of articles accepted for publication in peer-reviewed journals and conference proceedings.
- All peer reviewed journal articles and conference publications must be deposited as soon as possible, ideally at the time of acceptance by the journal/conference and no later than the date of formal publication. Other research outputs such as monographs, books, book chapters, technical reports, research theses, and reports should be deposited where possible.
- Metadata shall comprise the full bibliographic and/or descriptive data and should comply with national and international standards and agreements for harvesting, reporting and interoperability.
2. Repositories should release the metadata immediately upon deposit. Open Access to the full text paper should be made immediately upon deposit or once access restrictions, as required by certain publishers, have expired. Access restrictions should not normally exceed six months after publication for scientific, technical and health science research publications and 12 months for arts, humanities and social sciences research outputs.
3. Researchers should agree terms of deposit with publishers. Clarity should be sought on copyright, licensing and embargo policies and agreed policies with publishers must be respected.
4.The repository should ideally be a local institutional repository that supports interoperability with other repositories and harvesting by national portal/s and international aggregators. Suitable repositories are those that provide free public access to, and make provision for long-term preservation of, published research findings.
5. Research publications deposited in an open access repository must contain a link from the deposited version to the publication site, a URL/ DOI (Document Object Identifier) must be used.
6. Research publications in Open Access Journals must also be deposited in an Open Access repository in the same way as other publications.
7. In accordance with the National Principles on Open Access Policy Statement, where possible, research data supporting the publication should also be made available in an open access repository whenever feasible and linked to associated publication. European and national data protection rules must be taken into account in relation to research data, as well as concerns regarding trade secrets, confidentiality or national security.
8. All research publications must acknowledge the HRB as the source of research funding, and also include details of the award within the metadata. Researchers will be required to provide acknowledgment of open access publishing as part of the grant evaluation process.
Software, together with methods and algorithms, are not directly covered by Open Access repositories. However, in keeping with best practice of scientific reproducibility, key scientific results should be made available openly wherever possible.