RSS Feeds6. Reports/Certification
6.1.1 The Host Institution shall furnish an Annual Report to the HRB by 31 May in each year of the Term save where that date is within six months of the Commencement Date in which event the first Annual Report shall be furnished by 31 May in the next following year. Where the Grant Funded Activities cease within the six months following 31 May in any year an Annual Report in respect of the period to that 31 May will not be required.
6.1.2 The Host Institution shall furnish an End-of-Grant Report to the HRB within sixty days of the cessation of the Grant Funded Activities.
6.2 The Host Institution shall furnish to the HRB at such other times and within such periods as it may reasonably require an Interim Report.
6.3 All such reports shall be in the form or template (if any) prescribed by the HRB from time to time and shall contain such information as the HRB may reasonably require and shall be completed to the satisfaction of the HRB.
6.4 The Host Institution shall, if so required by the HRB, procure that any report required pursuant to this clause 6 is audited by the Host Institution’s auditors at the expense of the Host Institution.
6.5 The HRB shall be entitled as often as it may reasonably require to have any such report audited at its expense by its nominated auditors and the Host Institution shall fully co-operate with such auditors and shall allow them full access to all Financial Records and other records referred to above and all statistical, administrative, scientific and other relevant supporting papers and records in both paper and electronic form.
6.6 The Host Institution shall furnish to the HRB within such period as may reasonably be required by it such further information as it may reasonably request following receipt by the HRB of an Annual Report, an Interim Report or the End-of-Grant Report including but not limited to information for the purpose of evaluating the inputs, outputs and results of the Grant Funded Activities.
6.7 The HRB shall be entitled to suspend payment of any part of the Grant and/or refuse to consider any proposal or application for another grant by or on behalf of the Host Institution for so long as any of the reports referred to in clauses 6.1 or 6.2 above or any audited report referred to in clause 6.4 above or any additional information requested in relation to any such report or request pursuant to clause 6.6 above or otherwise is outstanding or any condition referred to in clause 8.2.12 is not implemented.
6.8 The HRB reserves the right to impose financial sanctions as follows:-
6.8.1 If the Host Institution fails to furnish an Annual Report or an Interim Report in accordance with Clauses 6.1 and 6.2 the HRB shall be entitled to reduce the Grant by such amount as it may in its sole discretion consider appropriate subject to a maximum reduction of twenty percent of the Grant.
6.8.2 If the Host Institution fails to furnish the End-of-Grant Report in accordance with Clause 6.1, the HRB shall be entitled to recover from the Host Institution as a simple contract debt all or in its sole discretion part of the Grant monies paid to the Host Institution.
6.9 The Host Institution shall furnish at such times as the HRB may require certification by the Principal Investigator of compliance with the Policy on Usage of HRB Overheads set out in the First Schedule hereto and the Policy on Reallocation of Grant Budgets set out in the Second Schedule hereto.
