Grant amendments and policies

It is the responsibility of the grant holder to manage their grant in line with the application that was peer reviewed and approved by the selection panel, and the approved budget agreed at contract stage.

As part of this process it will be necessary to update the HRB when personnel are hired or when there are any changes to ethics etc.

From time to time unforeseen circumstances may lead to need to request a change to some aspect of the grant e.g. deferral of a start date. For these situations HRB has a number of grant policies and processes in place, as outlined below.

Managing personnel and approvals

Registering personnel 

As the grant holder, you should register all staff and research students employed on a grant. To do this you should download and complete a copy of the Personnel Information Form (PIF), below, for each person employed directly under the grant.

If the researcher (staff or student) is replaced during the grant please complete a new form and return it to the HRB. Download the Personnel Information Form

 

Principal investigator/Fellow changing address

If the Principal Investigator/Fellow changes their address (but not Host Institution for the grant) during the lifetime of a grant they should notify the HRB by completing the relevant section of the Grant Amendments Form. Download the Grant Details Amendments Form.

If a postgraduate student or staff member plans to take maternity leave, paternity leave, adoptive leave or paid sick leave, please refer to the Social Benefits section 'Changing your grant'.

All forms should be scanned and returned by email to hrbgrants@hrb.ie

 

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At various stages throughout the grant lifecycle, HRB will seek information regarding the approvals that are in place.

Where work on a grant requires research ethics/clinical trial approval and/or an animal licence, you will need to provide evidence of this to the HRB.

Such evidence should be sent to hrbgrants@hrb.ie

The HRB policies on research ethics asnd the use of animals in reseach can be found at the links below.

HRB Policy on research ethics

HRB Policy on use of animals in research

 

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Changing your grant

The HRB may authorise a one-time No Cost Extension (NCE), of up to 12 months,  of the expiration date of a grant if additional time beyond the grant end date is required. The NCE should be to ensure the completion of the original aims of the grant and within the funds originally awarded.

Our detailed policy on NCEs can be found at the link below.

HRB Policy on No Cost Extensions

To apply for an NCE please fill out the form below and return it to grantchanges@hrb.ie

Download our No Cost Extension Request Form

 

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The need may arise to reallocate funding between expenditure categories within the direct costs of an award.  It is the policy of the HRB to facilitate such a budget reallocation, where it is satisfied that such an action will ensure the completion of the funded project in accordance with the agreed budget, objectives and deliverables for that project.

Our detailed policy on budget reallocations can be found at the link below.

HRB Policy on Reallocation of Grant Budget

To apply for an budget reallocation please fill out the form below and return it to grantchanges@hrb.ie

Download our Reallocation of Budget Request Form

 

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If a postgraduate student or staff member has taken maternity leave, paternity leave, adoptive leave or paid sick leave,  Social Benefit may be available from the HRB.

Our detailed policy on Social Benefit can be found at the link below.

HRB Policy on Payment of Social Benefit

To apply for Social Benefit please complete the form below and return it to grantchanges@hrb.ie

Download our Payment of Social Benefit Request Form

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Prior to any commencement of work related to the grant, the HRB may authorise  the deferral of  the start and end date of a grant. It is our policy to facilitate such an amendment to the grant where it is satisfied that such an action will ensure the completion of the funded project in accordance with the agreed budget, objectives and deliverables for that project.

Our detailed policy on deferring the start of a grant can be found in our Grant Amendments policy, available via the link below.

HRB Policy on Grant Amendments

To apply for an deferral please fill out the form below and return it to grantchanges@hrb.ie

Download our Grant Amendments Request Form

 

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The HRB may authorise a suspension of  a grant for a fixed period of time.  It is our policy to facilitate such an amendment to the grant where it is satisfied that such an action will ensure the completion of the funded project in accordance with the agreed budget, objectives and deliverables for that project.

Our detailed policy on suspending a grant can be found in our Grant Amendments policy, available via the link below.

HRB Policy on Grant Amendments

To apply for a suspension please fill out the form below and return it to grantchanges@hrb.ie

Download our Grant Amendments Request Form

 

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The need may arise to transfer a HRB award where the principal investigator (PI) takes up an appointment at another Host Institution (HI) within Ireland. It is the policy of the HRB to facilitate the transfer of a Research Award where it is satisfied that such an action will not impact on the completion of the funded project according to the agreed budget, objectives and deliverables for that project.

In order to facilitate a Transfer of Award request you will need to provide the following documentation:

1. A letter requesting the transfer from the current HI

2. A letter from the new HI, confirming acceptance of the award.

3. Any further documentation requested by the HRB as neccessary to complete the review of such a request.

Our detailed policy on transfer of awards can be found at the link below.

HRB Policy on the Transfer of Awards

In all cases where you wish to transfer an award to another Host Institution (HI), the grant-holder should contact the HRB at grantchanges@hrb.ie as soon as possible before taking any other action in relation to this matter.

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Policies to consider during your grant

The HRB believes that authorship is an important measure of an individual's involvement in research and that its researchers should be equitably acknowledged and their contributions should be fairly represented.

A detailed explanation of the HRB policy on authorship can be found below

HRB Policy on authorship

 

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The HRB observes policies on data protection and the use of health information in research.

A detailed explanation of the HRB policy on data protection and health information can be found below

HRB policy on data protection and health information

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The HRB has guidelines on the generation and use of intellectual property arising from research.

The full HRB guidelines on intellectual property can be found below

HRB Guidelines on intellectual property

 

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The HRB observes policies on the open access to knowledge and ideas arising from research.

A detailed explanation of the HRB policy on Open Access publishing can be found below

HRB Policy on Open Access

 

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The HRB expects the research it funds to meet the highest ethical standards and observes policies that relfect this expectation. A detailed explanation of the HRB policy on research ethics can be found below.

HRB Policy on research ethics

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